There are seven steps you can take to improve your daily work efficiency.
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How can we improve efficiency in our daily, modern lives?
This is an issue that’s near and dear to all of our hearts. Between email notifications, dings from LinkedIn, and texts and calls from friends, family, co-workers, bosses, distant relatives, etc., certain things can really knock you off your game.
However, there are seven steps you can take to improve your work efficiency.
1. Admit and realize that no one is good at multitasking. It’s a fallacy to even think that we can multitask and do it effectively, because we really don’t, and studies bear this out. We’re much better at focusing on one task and doing it really well until you’re finished, then moving onto the next task, and so on. This way, you’ll do a wonderful job for the task you’re focusing on instead of just an “okay” job.
2. Close your emails. This way, you can focus on other critical activity. There are times to focus on emails and times to close those emails so you can focus on what you’re doing.
3. Silence your phone. If you’re in an important meeting or working within a time frame where it’s crucial that you do a good job with the task at hand, silence your phone.
This is an issue that’s near and dear to all of our hearts. Between email notifications, dings from LinkedIn, and texts and calls from friends, family, co-workers, bosses, distant relatives, etc., certain things can really knock you off your game.
However, there are seven steps you can take to improve your work efficiency.
1. Admit and realize that no one is good at multitasking. It’s a fallacy to even think that we can multitask and do it effectively, because we really don’t, and studies bear this out. We’re much better at focusing on one task and doing it really well until you’re finished, then moving onto the next task, and so on. This way, you’ll do a wonderful job for the task you’re focusing on instead of just an “okay” job.
2. Close your emails. This way, you can focus on other critical activity. There are times to focus on emails and times to close those emails so you can focus on what you’re doing.
3. Silence your phone. If you’re in an important meeting or working within a time frame where it’s crucial that you do a good job with the task at hand, silence your phone.
These tips will help improve your daily efficiency.
4. Create and prioritize a to-do list. During the night before or early in the morning when you’re having your coffee, write down your top 10 things that you know you really have to do today and prioritize them in order of importance from one to 10. It’s okay to not get all 10 of those items accomplished. If you only get seven of them done, you can always get to the other three tomorrow when you start the list-making process all over again. Whichever task was No. 8 yesterday may be lower or higher on the list today.
5. Delegate work to other team members. Look at the things on your plate and ask what you can delegate to someone else. Who knows—that someone might be better at doing certain work than you are.
6. Think about what activities aren’t worth your time. If you can calculate what your time is worth per hour, ask what kind of work you can outsource to other people so that your time becomes more valuable and you can focus more on doing what you’re good at.
7. Block your time. Use time blocking to schedule your time—not only for the important things but also for coffee breaks and personal time you might want to spend with your family. Tools like Calendly can be very helpful in this regard.
If you have any other questions about how to improve efficiency in your daily life or would like more information, feel free to give me a call or send me an email. I’d be happy to help you.
